Process FES in Ontrack Staff Hub to create the output files required for the SFC (Scottish Funding Council). For example, to create the required output files for the first quarter return for the 2025 to 2026 funding year.
Process the FES as follows:
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On Ontrack Staff Hub, go to FES processing.
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Select the Processing options as follows:
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Funding year: select the funding year, such as 32 (2025 - 2026).
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Return date: select the return date, such as 1st Quarter (01/11/2025).
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Process the FES return and create the output files, select Run now. Note that you can also Schedule the processing of FES output files.
If a programme starts in the current academic year and ends in the following academic year, the following fields are not exported when you generate the FES output in the current academic year:
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Total planned credits in the FES 1 file.
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Planned credits in the FES 2 file.
If a programme started in the previous academic year and ends in the current academic year, these planned credit fields are exported when you generate the FES output in the current academic year.
This applies when the programme is active and has learners enrolled who meet the qualifying funding date.
Wait for the output files to be created. Note that the output files are created by a workflow that may take some time to complete.
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Download the output files. On Processing history, go to the vertical ellipsis and then select Download.
Important.The individual .dat files for FES 1, FES 2, and FES 3 are contained within the downloaded .zip file.